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Preface
The Editor Of This Little Book Has Made As Wide A Choice As Possible From The Approximately 120 Editions Of The 'tips' That G.h. Hoffmann Senior Has Published Over The Past Years. He Wrote Most Of Them Himself And Edited Each Of Them Single-handed. The Little Blue Book Has Become A Great Success. The Dutch Edition Has Some 100,00 Readers In The Netherlands And Over The Border In Germany Others Read The German Language Edition. The English Edition Is Sent Out Worldwide.
Some 1,500 Short Stories About The Successful Solving Of Fraud In Business And How To Prevent Similar Frauds Happening To You. Considering The High Percentage Of Successes Each Year, Hoffmann ınvestigations Limited, The Largest Company Of Its Kind In Europe, Is Very Good In The Solving Of Malversations. Businesswise, This Is Very Good But Hoffmann And His People Think It A Pity That Their Market Is Growing, That Morality Is Declining. That Is Why Everyone In The Company Co-operates In The Production Of The 'detectives' Tips'. The Light-blue Publication Is Free In Order To Prevent Worse. For Everyone To Learn From.
E. Peereboom, Economic Adviser.
ıs Your Franking Machine Under Lock And Key?
The Change From Postage Stamps To Franking Machines May Well Have Put An End To The Theft Of Stamps And Petty Cash But Not To The Posting Of Private Mail At The Company's Expense.
At This Time Of Year, If Some Employees See The Chance Of Covering The Expense Of Sending Their (international) Christmas And New Year Greetings And Presents By Misusing The Company's Franking Machine, This Can Lead To A Considerable Rise In Costs.
The Franking Machine Must Be Under Supervision During Office Hours And Then, Particularly If You Have Overtime And Weekend Workers, Safely Locked Away.
Norm Setting
Because Most Malversations Begin In A Small Way, It Can Be Good Business To Pay Attention To Little Things.
Office Workers Often Take Home Small Items Of Stationery For Their Own Use. Mechanics And 'do-it-yourselfers' Can Always Find Use For Superfluous Materials. Hospital Personnel Have In Their Homes Bandages, Plasters And Tablets That Were Not Bought At Any Chemist's Shop.
These Practices Should Stay Within Reasonable Bounds And Be Covered By Written Rules Which Must Be Observed By Everyone, Despite Function Or Seniority.
Otherwise The Cleaning Materials, The Canteen Provisions, Floppy Disks, Tools And Other Useful Articles Disappear In Ever Increasing Quantities.
The Administrative Control Is Quite Simple. The Annual Use Of A Particular Item Divided By The Number Of Employees, Perhaps Per Department, Shows The Position Regarding Consumption.
Apart From The Signals Of Excessive Consumption That Such A Check Can Indicate, Larger Malversations By The Same Person(s) May Also Be Indicated.
On The Basis Of Information Discovered In This Way, You Can Devise Measures Capable Of Delivering A Considerable Annual Saving.
At The Same Time The Management Demonstrates That It Is Alert To This Aspect Of Its Task, Namely, Prevention.
Odd Jobs At Work
ıt Can Be A Good Firm That Allows Its Employees To Make Use Of Its Machines And Other Facilites To Do Odd Jobs In Their Own Time.
Provided That The Following Conditions Are Satisfied.
1. To Prevent, Amongst Other Things, That In The Event Of An Accident There Is No One To Summon Help, It Should Not Be Permitted For One Employee To Work Alone.
2. The Above Rule Should Be Published In Writing To The Heads Of Appropriate Departments.
3. The Gate Keeper/guard Service Should Be Notified Of The Presence Of 'private Workers' And Should Log Their Times Of Arrival And Departure.
4. The Work Should Always Be Carried Out Under Supervision.
5. There Should Be Written Instructions Covering The Use Of Parts And Materials.
6. The Use Of Parts And Materials Ought To Be Dealt With According To Normal Procedures Operating In The Stores And Administration Departments.
Expense Claim Forms Available From Stock!
Serious Suspicions About The Company Accountant Had Arisen Amongst The Directors.
His Cash Administration Was Weeks Behind. Only His Expense Declarations Were Entered Up On Time - And They Were For Rather High Amounts Too.
During A Weekend, In The Presence Of The Directors, We Examined All The Administrative Records Which Lay About Here And There In The Accountant's Office.
To Our Surprise, And That Of The Directors Too, We Discovered In The Accountant's Drawer Expense Declaration Forms Already Made Out For Months Ahead.
Confronted With These And The Other Things We Had Discovered In His Administration, The Accountant Admitted That He Had Been Defrauding The Company For Years - And For Considerable Amounts Too.
Compare Copy Orders To Delivery Notes And Invoices
Most Companies Make Out Orders In Duplicate At Least. ıt Is Only Good Business Practice To Compare The Copy With Subsequently Recieved Delivery Notes And Invoices.
Otherwise You Run The Risk That A Dishonest Supplier Raises The Amount In Figures Without Actually Delivering The Goods.
ıt Can Also Happen That A Dishonest Employee Of The Supplier Does This But Takes The Goods For His Or Her Own Use.
ıt Goes Without Saying That There Should Be A Separation Of Functions Here. The Person Who Makes Out The Orders Should Not Also Check The Subsequent Documentation.
An Old Trick With Full Refuse-bags
The Fashion Industry And Other Undertakings With High Grade Products Often Fall Victim To The Employees Who Put Out The Refuse-bags.
What Is Easier Or Less Conspicuous Than To Put One Or More Full Refuse-bags, Which Actually Contain Company Products, Near A Door Or Just Outside The Building Supposedly Awaiting Collection By The Refuse Disposal Service?
Firstly, Is It Then Time That Your Company Went Over To Using See-through Plastic Bags?
Secondly, Can You Establish On Which Day Of The Week The Refuse Is Collected? Then If You Discover Full Refuse-bags Lying Near The Door On Other Days Your Curiosity Should Be Aroused.
A Key To The Business?
The Editor Of This Little Book Has Made As Wide A Choice As Possible From The Approximately 120 Editions Of The 'tips' That G.h. Hoffmann Senior Has Published Over The Past Years. He Wrote Most Of Them Himself And Edited Each Of Them Single-handed. The Little Blue Book Has Become A Great Success. The Dutch Edition Has Some 100,00 Readers In The Netherlands And Over The Border In Germany Others Read The German Language Edition. The English Edition Is Sent Out Worldwide.
Some 1,500 Short Stories About The Successful Solving Of Fraud In Business And How To Prevent Similar Frauds Happening To You. Considering The High Percentage Of Successes Each Year, Hoffmann ınvestigations Limited, The Largest Company Of Its Kind In Europe, Is Very Good In The Solving Of Malversations. Businesswise, This Is Very Good But Hoffmann And His People Think It A Pity That Their Market Is Growing, That Morality Is Declining. That Is Why Everyone In The Company Co-operates In The Production Of The 'detectives' Tips'. The Light-blue Publication Is Free In Order To Prevent Worse. For Everyone To Learn From.
E. Peereboom, Economic Adviser.
ıs Your Franking Machine Under Lock And Key?
The Change From Postage Stamps To Franking Machines May Well Have Put An End To The Theft Of Stamps And Petty Cash But Not To The Posting Of Private Mail At The Company's Expense.
At This Time Of Year, If Some Employees See The Chance Of Covering The Expense Of Sending Their (international) Christmas And New Year Greetings And Presents By Misusing The Company's Franking Machine, This Can Lead To A Considerable Rise In Costs.
The Franking Machine Must Be Under Supervision During Office Hours And Then, Particularly If You Have Overtime And Weekend Workers, Safely Locked Away.
Norm Setting
Because Most Malversations Begin In A Small Way, It Can Be Good Business To Pay Attention To Little Things.
Office Workers Often Take Home Small Items Of Stationery For Their Own Use. Mechanics And 'do-it-yourselfers' Can Always Find Use For Superfluous Materials. Hospital Personnel Have In Their Homes Bandages, Plasters And Tablets That Were Not Bought At Any Chemist's Shop.
These Practices Should Stay Within Reasonable Bounds And Be Covered By Written Rules Which Must Be Observed By Everyone, Despite Function Or Seniority.
Otherwise The Cleaning Materials, The Canteen Provisions, Floppy Disks, Tools And Other Useful Articles Disappear In Ever Increasing Quantities.
The Administrative Control Is Quite Simple. The Annual Use Of A Particular Item Divided By The Number Of Employees, Perhaps Per Department, Shows The Position Regarding Consumption.
Apart From The Signals Of Excessive Consumption That Such A Check Can Indicate, Larger Malversations By The Same Person(s) May Also Be Indicated.
On The Basis Of Information Discovered In This Way, You Can Devise Measures Capable Of Delivering A Considerable Annual Saving.
At The Same Time The Management Demonstrates That It Is Alert To This Aspect Of Its Task, Namely, Prevention.
Odd Jobs At Work
ıt Can Be A Good Firm That Allows Its Employees To Make Use Of Its Machines And Other Facilites To Do Odd Jobs In Their Own Time.
Provided That The Following Conditions Are Satisfied.
1. To Prevent, Amongst Other Things, That In The Event Of An Accident There Is No One To Summon Help, It Should Not Be Permitted For One Employee To Work Alone.
2. The Above Rule Should Be Published In Writing To The Heads Of Appropriate Departments.
3. The Gate Keeper/guard Service Should Be Notified Of The Presence Of 'private Workers' And Should Log Their Times Of Arrival And Departure.
4. The Work Should Always Be Carried Out Under Supervision.
5. There Should Be Written Instructions Covering The Use Of Parts And Materials.
6. The Use Of Parts And Materials Ought To Be Dealt With According To Normal Procedures Operating In The Stores And Administration Departments.
Expense Claim Forms Available From Stock!
Serious Suspicions About The Company Accountant Had Arisen Amongst The Directors.
His Cash Administration Was Weeks Behind. Only His Expense Declarations Were Entered Up On Time - And They Were For Rather High Amounts Too.
During A Weekend, In The Presence Of The Directors, We Examined All The Administrative Records Which Lay About Here And There In The Accountant's Office.
To Our Surprise, And That Of The Directors Too, We Discovered In The Accountant's Drawer Expense Declaration Forms Already Made Out For Months Ahead.
Confronted With These And The Other Things We Had Discovered In His Administration, The Accountant Admitted That He Had Been Defrauding The Company For Years - And For Considerable Amounts Too.
Compare Copy Orders To Delivery Notes And Invoices
Most Companies Make Out Orders In Duplicate At Least. ıt Is Only Good Business Practice To Compare The Copy With Subsequently Recieved Delivery Notes And Invoices.
Otherwise You Run The Risk That A Dishonest Supplier Raises The Amount In Figures Without Actually Delivering The Goods.
ıt Can Also Happen That A Dishonest Employee Of The Supplier Does This But Takes The Goods For His Or Her Own Use.
ıt Goes Without Saying That There Should Be A Separation Of Functions Here. The Person Who Makes Out The Orders Should Not Also Check The Subsequent Documentation.
An Old Trick With Full Refuse-bags
The Fashion Industry And Other Undertakings With High Grade Products Often Fall Victim To The Employees Who Put Out The Refuse-bags.
What Is Easier Or Less Conspicuous Than To Put One Or More Full Refuse-bags, Which Actually Contain Company Products, Near A Door Or Just Outside The Building Supposedly Awaiting Collection By The Refuse Disposal Service?
Firstly, Is It Then Time That Your Company Went Over To Using See-through Plastic Bags?
Secondly, Can You Establish On Which Day Of The Week The Refuse Is Collected? Then If You Discover Full Refuse-bags Lying Near The Door On Other Days Your Curiosity Should Be Aroused.
A Key To The Business?
